Publication Award Program: How to Enter, etc.

We have made a few minor changes to the entry process and updated our documents to make them easier to read.

What are the categories?

All categories are the same as for the previous awards year. Click here to download the Publication Award Classes and Rules (129K PDF).

We've updated our Publication Awards Guide (above) to improve clarity, but we have not made any changes to categories.

How do I submit entries?

We accept entries two ways:

• Photocopies and printouts mailed to us
• PDF format (See Electronic Submission Guidelines) burned onto a CD and mailed to us

NOTE: Each article must include a properly filled in entry form. A manifest listing all your entries must also be completed.

Where do I send the entries?

Send to: Rick Borstein | FAAS Publication Awards | 337 Ronnie Drive, Buffalo Grove, IL 60089

When are entries due?

Entries are due on February 28th. We have extended the deadline thirty days from past years. We occasionally extend the deadline due further due to extenuating circumstances.

When will judging take place?

Judging takes place over three months in March, April and May. Results are compiled in June. Winners are generally posted in July. Since we receive hundreds of entries and judging is done entirely by volunteers, it can take some time. We appreciate your patience.

What is the general process?

Entering is easy! Here's the basic process:

1. Review the entry categories in the Publication Award Guide (129K PDF).
   
   
2. Identify articles from your society's last calendar year publication.
   
   
3. Decide whether you want to submit on paper or via PDF

Electronic Submissions (Preferred)

1. Create a PDF of the article pages from your original publication
   
   
2. Fill out an electronic entry form.
   
   
3. Convert the electronic form to PDF
   
   
4. Combine the form and the article in Acrobat to make a single PDF
   
   

5. Name the file: category-entry-society.pdf
   e.g. GCCA's 2nd entry in Category 13 would be;

   013-02-gcca.pdf

6. Compile a list of all your entries on Submission Manifest.
   
   
7. Make sure that the total number of items in the manifest matches accurately with what you are submitting.
   
   
8. Burn all your entires to CD and send in the mail to FAAS.
   (Alternately, you can post the PDFs to a public file sharing system.

Paper Submssions

1. Copy or print the article submission.
   
   
2. Attach a paper entry form. (staple it)
   
   
3. Compile a list of all your entries on Submission Manifest.
   • Make sure that the total number of items in the manifest matches accurately with what you are submitting.
     
     
4. Compile a list of all your entries on Submission Manifest.
   
   
5. Print out the Submissions Manifest and include it with your submission.
   
   
6. Compile all the entries and send in the mail to FAAS.
   
   
7. Email a digital copy of the Submissions Manifest to the

Do I have to submit electronically?

At a minimum, the Submissions Manifest must be submitted electronically via email. The Submissions Manifest is an Excel document which lists all the submissions for your club.

We strongly encourage you to submit all entries electronically. This makes it easier on the judges and speeds the process. And-- it's greener, too!
Submitting electronically is optional, but may save your club on photocopying and mailing costs.

What do winning entries look like?

Take a look at the 2008 Publication Award Winning Entries.

Where are the forms and rules?

 

Publication Award Documents and Forms

Publications Award Guide	129K PDF	List of classes, submission rules, etc.
Submissions Manifest	21K Excel 97-and up	Opens with Excel 97 and up. Use this form to enter all of the submissions you are sending in. Ensure that the total number of submissions matches.
Guidelines for Electronic Submissions	961K PDF	This how-to guide includes screen shots for preparing an electronic submission.
PDF Entry Form (Recommended)	31K PDF	Contains fillable fields to make it easy to enter information. This form may be filled out and saved by Adobe Reader 8 and up.
Electronic Entry Form RTF Format	67K RTF	Open with any word processor. See directions on form.
Electronic Entry Form Word 97-2003 Format	32K DOC	Open with Word 97 to Word 2003. See directions on form.
Electronic Entry Form Word 2007Format	29K DOCX	Open with Word 2007. See directions on form.

 

About the Federation of American Aquarium Societies (FAAS)

The Federation of American Aquarium Societies (FAAS), formed in 1973, is a service organization of and for aquarium societies of North, Central and South America.